The Mindful Fit Pro Podcast – Episode 5: Navigating Burnout as a Fitness Instructor

A Guest Episode with Shay Kostabi

Despite our focus on health and wellness, the fitness industry is not immune to burnout. Studios and gyms across the globe are full of high-achieving instructors trying to do it all because they care deeply about what they do but who is caring for them? Can anything be done to keep fitness instructors from spreading themselves too thin?

In this episode of the Mindful Fit Pro Podcast, fitness career specialist Shay Kostabi joins host Shelly for a conversation on burnout.

Teaching back-to-back classes, investing all your time and energy into clients, and trying to keep up-to-date with the latest trends can be a recipe for burnout. Shay and Shelly share insights on how to recognize and prevent burnout. By listening to their conversation, you can pick up some tips for balancing the demands of being a fitness instructor without losing your passion.

Tune into this episode of The Mindful Fit Pro Podcast, to learn how you can prevent burnout and where to turn if you’re currently running on empty.

Timestamped Highlights of Ep. 5

  • 00:00 Fitness industry veteran Shay Kostabi discusses preventing burnout, transitioning from performing arts to fitness, and making group fitness classes fun to hook people on working out. 
  • 09:17 Shay Kostabi helps people find their calling as fitness instructors and avoid burnout by focusing on experience design, vocal training, and self-care. 
  • 16:06 Instructors in the fitness industry need better support from employers to prevent burnout, with the importance of setting boundaries and offloading tasks to reduce stress. 
  • 21:04 Focus on creating a positive environment and finding joy in teaching, set healthy boundaries to avoid burnout, and prioritize self-care in the fitness industry. 
  • 28:15 Set boundaries, prioritize well-being, and communicate with employers to avoid burnout as a fitness instructor, while also recognizing and appreciating team members who pick up extra classes. 
  • 36:19 Fitness instructors need to find their perfect combination of workouts, prioritize rest, and recognize symptoms of burnout to avoid exhaustion and maintain sustainability in their careers. 
  • 41:17 Self-awareness and setting boundaries are crucial for avoiding burnout in the fitness industry, finding joy outside of work is essential for rejuvenation, and seeking a new environment that aligns with your values is okay. 
  • 47:49 Good coaching and teaching are separate skills that need independent work, with intention setting being crucial for personal and career development in the fitness industry, and it’s important to prioritize self-care and create a positive and inclusive environment for clients. 
Key Takeaways

😓 Overworking and pushing yourself to the limit may seem like a badge of achievement, but it can lead to complete exhaustion and burnout. The constant pressure to one-up yourself in creating new workouts leads to burnout and exhaustion.

💰 Lack of health insurance and low income contribute to the challenges faced by fitness instructors, making it difficult for them to prioritize their own well-being.

⏰ Balancing work and rest is crucial for showing up as your best self for clients and maintaining a positive experience within your classes. Setting boundaries around the types of classes you’re willing to teach and when you teach is important for maintaining a positive experience for both instructors and participants.

😴 Taking time off and doing nothing can be a good start to combat burnout and exhaustion.

🌱 It’s okay to outgrow your current environment and seek out a new one that better suits you as you grow and evolve.

Who’s in this Guest Episode?

Meet Shay!

Shay Kostabi is a creator, connector, educator, and guide. As Co-Founder of Fitness Career Mastery with her husband, Barry, and Director of the Group X Conservatory, Shay works with instructors and studio owners internationally to build programs, instructor training manuals, and continuing education materials to help fitness professionals turn their workout classes into epic, immersive, never-to-be-missed experiences for the clients they are meant to serve. With a background in the performing arts and education and over 15 years of working with studio owners and instructors all over the world, Shay’s purpose is to help professionals create meaningful and memorable experiences through the power of movement, music, and storytelling. Shay is an adventure-seeking, experience and music-obsessed mom to a magical unicorn child and contributor to AFFA’s most recent GFI course, an ACE and AFFA certified group X instructor, NASM CPT, and holds too many specialized certifications to list

Follow @fitnesscarreermastery and @thegroupX_conservatory on Instagram!

The best place to learn more about FCM and the Conservatory is through their newsletter which kicks of with 7 steps to sold-out classes and is packed with free resources. You can sign up for their newsletter here.


Mental Health Resources

If someone you know is in distress or experiencing a mental health crisis, and you’re in the United States, dial 988. The 988 Lifeline provides 24/7, free and confidential support from trained counselors. and prevention and crisis resources for you or your loved ones.

If you are looking for mental health professionals in your area, visit our Resources page.

To further support your clients and your own mental health, download the ✨ FREE ✨ Mental Health Resource Guide for Fitness Professionals or check out upcoming Mental Health First Aid training offered by The Mindful Fit Pro LLC.


Want to listen to more episodes of the Mindful Fit Pro Podcast? Follow us on Spotify!

Ep. 7: Befriending Your Nervous System – Guest Episode with Brittany LaBotz The Mindful Fit Pro Podcast

In this episode, host Shelly is excited to welcome Brittany LaBotz, a Pilates instructor and successful business mentor, to discuss the intricacies of the nervous system and how fitness instructors can use nervous system regulation techniques to show up fully and confidently in their classes. Brittany shares valuable insights on how to recognize the early signs of nervous system dysregulation and what you can do to remain in control. Key takeaways from this episode: ✨ Techniques to restore confidence and trust in yourself when doubts start to creep in right in the middle of class ✨ The importance of self-compassion in building resilience and preventing burnout ✨ How tuning the vagus nerve can improve social connection enhancing your interactions with clients Together, we explore the world of nervous system regulation, offering practical advice to help you stay calm, connected, and passionate about your work as a fitness instructor. This episode is packed with strategies to help you thrive, not just survive, in your fitness career. ————— Get to know our guest: "Hi! I'm Brittany and I've worked in the health & wellness industry for 14 years and knew from a young age that my calling in life was to help people heal. This led me to completing my comprehensive Pilates training in 2016 and eventually into coaching others how to use their body's innate wisdom to heal. I've always been committed to getting to the truth of the matter with my clients instead of just addressing symptoms – whether it's physical pain with my Pilates students, or emotional or spiritual pain with my coaching clients. This led me to studying the nervous system – which is at the root of all thoughts and behavior – and how addressing our "stuck" points at the nervous system level can bring true healing and change.I am dedicated to the outcome of growth, evolution, healing, and sustainable change that ripples out for years after I complete my work with clients. When I'm not working, you can find me road-tripping with my husband and rescue dog, Nellie, performing with my bellydance troupe, or in the kitchen cooking new recipes." ———————– Follow Brittany (@brittanylabotz ) on social media or check out her website, brittanylabotz.com, to learn more about nervous system regulation.
  1. Ep. 7: Befriending Your Nervous System – Guest Episode with Brittany LaBotz
  2. Ep. 6: The Importance of Intentional Rest – Guest Episode with Klaudia Paletta
  3. Ep. 5: Navigating Burnout as a Fitness Instructor – Guest Episode with Shay Kostabi of Fitness Career Mastery
  4. Ep. 4 Caring for the Whole Person: Supporting Client Mental Health
  5. Guest Episode: Charlotte's Interview with Shelly on the I Heart My Fit Biz podcast

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